What You Are Missing In The Art Of Delegation

While growing my time management and productivity business, I have sort the advice from business coaches and industry experts; all of them have had a common word of advice.

Treat yourself like you are worth $1000 an hour.  Who can you get to do the work for less than that?

OUTSOURCING

There are so many sharing tools and apps that allow us to share the work load globally.  Odesk and Fiverr allow start ups, entrepreneurs and small business to outsource to experts around the world, tendering for the best person for the position.

Startup founder Holly Cardew suggests to test the market by creating smaller test projects for a handful of freelancers to attempt. Measure their progress, then select your favourite freelancer for a slightly larger projects.

SYSTEMIZATION

Without a strong system, YOU become the system. Let’s face it, all global businesses and franchises have mastered the art of systematization. They provide a simple and duplicatable system that allows them to expand their business by allowing others to carry out the work with consistency and quality. By creating clear,  precise and documented procedures within your business you can delegate more and more. In doing this, you free your time to expand your ideas, negotiate with others, educate yourself and most importantly to grow your business.

AFRAID OF LETTING GO

You think that by doing it yourself, you will save money but you’re worth $1000 an hour, remember? Or you don’t trust in the quality delivery of others.  Or, perhaps you feel like you’ll lose control.  A good systematized process for managing your delegations and follow ups will help alleviate this mistrust.

Use flagging options to remind you to follow up on emails sent.  Or use the conversations function in Outlook to keep track of email threads.  Create a folder (or better still, category) for all those emails that require a response. Label it “Response Required”.

Create a running sheet of Actionable Items (perhaps the action items from your meeting).  Include the start date (or request date), who owns the task, who they need to work with, what resources are required, the due date, current status and the next action.  Perhaps even create a priority rating system.  1 – 5, 1 being most urgent or Low, Normal, High. Or Urgent, Next, Someday Maybe, Waiting on.

What are your tips or tricks around delegation? How do you manage and optimize it?  I’d love to hear your amazing delegation tips and techniques.

About the Author:

Barbara Clifford (The Time Tamer) is a time management & stress management enthusiast based in Alice Springs, Australia.  She has spent over 20 years working in time precious and stressful industries such as film, hospitality and marketing.  She has always had a burning passion for creating order and making sense of things.  She is sought after like a beacon in a sea of chaos to provide professional development in the business environment through workshop training, coaching, mentoring, online training programmes, webinars and as a guest speaker around Australia.  Her professional experience has included contracts with small business, Not For Profits, Aboriginal Organisations, Media, Marketing, Aged Care, Universities, Health Services and Cruise Ships. Follow Barbara on Twitter @barbclifford.