Do you feel like the day just doesn’t have enough hours to complete your tasks? Are you constantly scrambling around by the end of the day? You need to create a time management budget. Although that may seem like an odd term, time management budgets work in the same way we manage our finances and make financial budgets. Just as we estimate the cost of things when we plan a budget, so also we need to plan and budget the limited time that we have.
These are the steps you need to take to get you started
Take Stock Of The ROI On Your Effort
Start by assessing your quality of work and whether or not you are getting a big return on your investment of time. Take stock of the resources used, and the physical, mental and emotional effort that is being spent on the work you do. Find Out if the returns on these investments, financial or emotional are high enough and worth the effort that you put into them.
Estimate Time For Each Task
As you would do with a financial budget, estimate the time required to complete each task. If the task is big, you may need to break it down into chunks and estimate for each of the chunks individually. Once you have estimated the approximate total time you need for all the tasks then you can proceed to budget total available time for total tasks that need to be completed.
Compare Time Taken Against Estimate
Choose a few tasks and compare the time that you have budgeted against the time that you actually took in order for your time management budget to be realistic. We often forget to factor in unplanned delays when we estimate the time a task would take. Make changes to your budget according to the feedback that you get from your comparison.
Use A Time Management Tool
Time management tools will help you to simplify this exercise. They help you track time against what you budgeted and what you actually spent. This is a great way to stay on top of your projects. The time tracking tool at Toggl.com is free and can be used on the computer as well there is an app for your phone.
Time management will no longer be a problem if you make time budgets and use time management tools to help you keep track of time. How do you track time and which tools do you find effective?
- Find out if you are getting a satisfactory ROI on your effort
- Estimate the time your tasks will take
- Break large tasks into smaller chunks
- Make a time budget
- Compare the actual time spent with the planned time
- Use time management tools to help you
- Get stressed out about managing your time
- Be unrealistic when budgeting time
- Forget to factor in unexpected delays
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