How To Stop Wasting Time On Projects

Hi, I’m Barbara Clifford, The Time Tamer and today I’m having a bit of a coffee break in the park.  I thought I would share with you some advice that I gave a client today.  He was having and a little bit of trouble staying on track and keeping on time with the project that he was working on.  He found that he was just spending too much time on important things are not getting to other things.  So I wanted to share some of the advice that I gave him, in helping him to tackle that task.

Firstly, what I would suggest is look into a website called TOGGL, it’s free.

There’s also an App that synchronizes with that you create a profile for yourself, it’s a brilliant tool. And it enables you to actually look at how much time you are spending on specific projects.  You can break it down to specific tasks that you’re doing for that project, but you can see how much time it realistically takes you to do certain things. So before you set aside time to do something, you can say well how long did it take me last time to do it. So for example different project I have are sales, marketing, product development and my marketing might be social media.  So I can list that specific activity I did within that project, but I can look at how much time I am spending during my week working on that project.

Toggl actually sends you a report at the end of the week. You can share it with other people, I share with my business coach for example.

The other thing that you can do is to actually look at your personality style. What’s going to cause you to procrastinate because when you can identify that you know where you’re going to get pulled away and distracted. There’s lots of great personality profiling tools out there. There’s a fee DISC profiling tool you can access on Tony Robbins Website Click here.

So for me, for example, I’m a detailed oriented person, I’m always going to get distracted by the detail. Maybe you’re a social media person, ho-social media is going to be an easy distraction.  I’m that, too, by the way.  So make a note of the things that you want to come back to and set aside time for the social media, knowing that at this particular time, I’m going to stop what I’m doing and I’m going to go back to the social media later (for what I want to waste time on).  Even if you have to go into the social media for your work, do what you need to, get out of there and come back to whatever it is you want to come back to you later on (once you’ve made a note of it).

The third thing that I would suggest you to you is called Ease & Impact mapping“. What this does is basically follow the 80/20 principle.  So trying to do the twenty percent of the work that’s going to give you eighty percent of the result (something along those lines but you know what I mean!) It’s about doing the effort that’s going to give you the best result, doing the work that’s easy for the biggest impact, the least amount of effort for the biggest result. Doing that quadrant mapping enables you to see where you can best spend your time for the biggest amount of result. When you’re in business for yourself that’s something that’s very important. What’s going to  give you the financial return but may not be enjoyable or may not seem as a high priority, but if it’s going to give you the biggest financial return you really have to focus attention on it.

So I hope these three tools a helpful. If you’d like me to answer a problem that you have around productivity, good time management or efficiency then send me an email at or check out the Time Management & Productivity Training coming up

And have a cuppa coffee on me.

About the Author:

Barbara Clifford (The Time Tamer) is a time management & stress management enthusiast based in Alice Springs, Australia.  She has spent over 20 years working in time precious and stressful industries such as film, hospitality and marketing.  She has always had a burning passion for creating order and making sense of things.  She is sought after like a beacon in a sea of chaos to provide professional development in the business environment through workshop training, coaching, mentoring, online training programmes, webinars and as a guest speaker around Australia.  Her professional experience has included contracts with small business, Not For Profits, Aboriginal Organisations, Media, Marketing, Aged Care, Universities, Health Services and Cruise Ships. Follow Barbara on Twitter @barbclifford.